How do I appoint an associate?

Job Code: 000502 / Unpaid / Non-Employee

This appointment allows for an unpaid affiliation with Harvard. Associates must be employed.
https://academic-appointments.fas.harvard.edu/h-associates

Required Documentation (Documents must be uploaded as PDFs with Aurora appointment.)

1. Review Letter to FAS Appointments Office

This letter is necessary to request permission for an associate appointment. Please base your Associate Review letter on the sample letter located at:
http://chemistry.harvard.edu/files/chemistry/files/assoc-review.doc

Please be sure to include the following:

Title
Appointment Dates
Research Purpose (This does not need be extensive, but it should clearly explain the appointment to someone outside of the department.)
A statement that there will be no cost impact to the Department.
Information about the associate's other employment.

2. Offer Letter

3. CV

4. Visitor's Participation Agreement

Available at https://vpr.harvard.edu/visitor-participation-agreements
May not be necessary if participation agreement is already on file from previous Harvard appointment. Please contact Joe Lavin for guidance in these cases.

5. Risk and Release Form

Available at: https://vpr.harvard.edu/files/2020/07/acknowledgement_of_risk_and_relea…
Not required if associate will not be working in person or if associate is an employee of a Harvard-affiliated hospital.

Notes

Must have a paid position elsewhere.
Please enter as New Hire in Aurora. This is a different job category, and reclass function is not intended for when individuals are switched to associate from Graduate Student Research Assistant or a paid research appointment.
Please have associates meet with Joe Lavin, if they are new to the department.
Associates are always unpaid, FTE should be .000286.
Associates are not benefits-eligible, nor can they apply for UHS Affiliate Health Insurance.
No PhD verification letter is needed
If you wish to keep a postdoc’s HUID active after they leave Harvard, this is the appropriate category to use.
FAS Termination Policy: https://academic-appointments.fas.harvard.edu/g-termination-documentati…
Please contact Joe Lavin if there are performance issues, especially when considering reappointment.