How do I appoint a Visiting Undergraduate Research Fellow (paid)?

Job Code 000024 / Object Code 6452/ MEP Paygroup (if paid) / Non-Employee

This category is for undergraduates from other universities who are being paid. These students are not eligible for benefits and cannot be paid with federal grants. To pay these students from grants, it may be better to appoint them as hourly temps through OFARA.

Required Documentation (Electronic copies encouraged.)

1. Offer Letter

Please base your offer letter on the FAS sample letter located at: http://chemistry.harvard.edu/files/chemistry/files/vurf-offer.docx. 

Please be sure to include the following:

  • Title
  • Appointment Dates
  • Stipend Information
  • Research Purpose (This does not have to be extensive, but it should be enough information to clearly explain the appointment to someone outside of the department.) If not in the offer letter, the research purpose can be included in the Asperin comments instead.

2. CV

3. Visitor's Participation Agreement

Notes

  • Joe Lavin will process these appointments in Asperin. Please send the necessary personal information to enter into Asperin.
  • Please have these students meet with Joe Lavin upon arrival.
  • These employees are not benefits-eligible, nor can they apply for UHS Affiliate Health Insurance.
  • Must be paid from unrestricted funding. 
  • Payment will be considered a stipend rather than a salary. U.S. Citizens will not have taxes withheld from paychecks and will likely need to file quarterly taxes.
  • Paid at the end of the month. Coding changes for a particular month should be submitted to Joe Lavin by the 15th of that month.

Health Insurance Options

 

See also: